Mather Management Services

Scope of Services

ADMINISTRATION
Attend monthly Board of Director’s meetings.
Produce minutes of same.
Arrange and attend Annual General Meetings.
Produce minutes of same.
Provide management reports to the directors.
Collect competitive quotes for work to be done on the property.
Using Yardi Software to maintain owner’s up to date information.
Using Yardi Software to produce monthly financials.
Produce files and work with auditor to provide accurate financial position for the year and to distribute same to the Board and ownership.
Clarify to the Board of Directors; The Condominium Act, their Declaration and the Rules and Regulations of their Corporation.
Enforce terms of Declaration, By-laws and regulations as required.
To keep records of owner’s requests and their Boards response.
To keep records of all correspondence to and from owners.
Preparation of all Status Certificates.
Monitoring outstanding common element fees.
Preparation of documentation for Registration of Liens.
Preparation of contracts.
Review and update Insurance coverage as required.
Quarterly Newsletter.
Preparation of Banking documents.
Fire and Safety Emergency Programs.
Planning and scheduling of work to be done.
Organize and update as required Reserve Fund Study.
Provide 24 hour Emergency Service.

FINANCIAL SERVICES
Provide Directors with computerized monthly Financial Statements using Yardi Software to include:
* Bank reconciliation
* Balance Sheet
* Operating Statement
* Outstanding Fees
* Reserve Fund Statement
Preparation of a realistic budget to be approved by the Board and distribution to the ownership.
Maintain post dated cheque file.
Maintain and send file for Pre-Authorized Payment on a monthly basis.
Maintain a separate Trust Fund for the Reserve Fund and advise Bank of amounts to be invested selecting investments as required by The Condominium Act.
Scrutiny, payment and recording of all invoices.
Payroll systems, if required, for on-site personal.
Keep acceptable accounting procedures in place as per the Condominium Act and the appointed Auditor.

PHYSICAL SERVICES
Establish a comprehensive program of preventative maintenance.
Regular on site inspections.
From these inspections calling of tenders and quotes and advising the Board.
As per the direction of the board plan and direct all necessary work.
Oversee contractors when work is in progress.
Supervision of all on-site personnel